Artificial Intelligence Specialist

About the Company

We are a US-Based executive search firm focused on post-acute healthcare leadership. At our core, we are a sales organization, not an HR firm.

About the Role

We are hiring a high-level operator in Brazil to take ownership of our recruiting infrastructure, sourcing engine, and AI-driven systems.

Responsibilities

• Run the current recruiting operations engine
• Manage sourcing + data execution
• Simultaneously build the future state using AI and automation

Core Responsibilities

Own Recruiting Operations (Day-to-Day Execution)

• Manage full workflow: job intake → sourcing → outreach → submission → close
• Ensure speed, organization, and execution across all active searches
• Identify and prioritize revenue-generating activities
• Maintain operational consistency across the team

Lead Sourcing & Pipeline Development

• Personally drive sourcing on key searches (this is not purely managerial)
• Build and optimize candidate pipelines using:
• LinkedIn
• CRM systems
• Data tools and enrichment workflows
• Manage and oversee a data/sourcing support resource
• Improve speed, quality, and output of candidate identification

AI & Automation Implementation

• Introduce and deploy AI tools to improve:
• Sourcing
• Outreach
• Note-taking
• CRM updates
• Workflow automation
• Build prompt libraries and repeatable systems
• Identify where AI replaces manual effort and increases output
• Continuously test and refine AI-driven workflows

CRM & Database Infrastructure

• Own and evolve our CRM ecosystem (primarily Crelate and Outplay)
• Redesign database structure (contacts, companies, work history, tagging)
• Lead long-term strategy around:
• Data quality
• Searchability
• AI-readiness of the database
• Develop scalable processes for data enrichment and maintenance

Sales Process Alignment

• Operate with a sales-first mindset
• Understand how sourcing, outreach, and process directly impact revenue
• Support pipeline generation and deal flow
• Ensure systems are built to increase placements, not just organization

Qualifications

• Fluent English + U.S. Business Acumen (Non-Negotiable)
• Strong verbal and written English
• Comfortable operating in a U.S.-based business environment
• Understands expectations around speed, communication, and accountability

Required Skills

• AI & Systems-Oriented Thinker
• Experience using AI tools in a business setting (LLMs, automation, workflows)
• Strong understanding of prompt engineering and practical application
• Ability to evaluate tools and implement quickly
• CRM & Operations Experience
• Hands-on experience with CRM/ATS systems (Crelate, Salesforce, HubSpot, etc.)
• Experience building or improving workflows and data systems
• Strong understanding of database structure and data integrity
• Sourcing & Recruiting Exposure
• Experience in recruiting, executive search, or talent sourcing preferred
• Understands how to identify and engage high-level candidates
• Comfortable operating in a performance-driven, search environment
• Operator Mentality
• Moves fast and prioritizes what drives revenue
• Can manage execution while building systems simultaneously
• Comfortable with ambiguity and building from scratch
• Takes ownership—does not wait for direction

What This Role Is NOT

• Not HR
• Not administrative support
• Not a passive “systems manager”

This is a hands-on operator role responsible for:

• Driving sourcing output
• Improving systems
• Building AI infrastructure
• Supporting revenue growth

What Success Looks Like

• Faster, more consistent sourcing pipelines
• Cleaner, more powerful CRM and database structure
• AI meaningfully reducing manual work
• Increased output per recruiter
• Systems that scale the business without adding headcount

Industry Exposure

You will gain deep exposure to:

• Executive search
• Post-acute healthcare (SNF, senior living, home health, hospice)
• High-level operators and leadership teams across the U.S.

Equal Opportunity Statement

We are committed to diversity and inclusivity.